Time Management

Time Management 2

Posted on Jun 27, 2013 in Leadership, Time Management

Another effective Time Management Strategy is to track your time. How are you spending your day? By writing down what you do and how long it takes, you begin to see where your hours and minutes are going. Maybe it is as simple as an app on your phone that you use to to see where the bulk of your time is spent. Tracking time has been recommended numerous times across many disciplines and is always the first step in changing any behavior. It is suggested because it works. You now have a better handle on what is eating up the majority of your time. Another by-product of this tool is that you will often discover when you are most productive. Are you a morning person? Do you find that the largest part of your most productive work is accomplished early in the day and by mid afternoon you are “net-surfing”? Do you plug away at the same report for hours first thing in the morning, but later in the day, your creative juices just seem to be flowing? After a week of writing down how you are spending your time you will not only know what is draining your time and energy but hopefully have a better idea on how you can arrange your schedule to be most productive and successful. Wishing you a day of time well...

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Time Management

Posted on Jun 27, 2013 in Leadership, Nonprofit, Time Management

Time issues seem to plague everyone whether you are managing a large corporation, a fledgling nonprofit or any size in between. The demands on our time have become huge and include not only the people in the near vicinity, but thanks to the Internet, connections around the world. How do you manage this constant flow of interruptions? Everyone gets the same 24 hours/1440 minutes a day. Are you able to prioritize? Do you have anyone to delegate some of the responsibility to? One strategy I have used, and that I periodically need to be reminded to return to, is the matrix below that forces me to separate the Urgent and Important form the Unimportant and Not Urgent. Urgent Not Urgent Important Office emergency Grant deadline Budget for Board Presentation for major client Strategic Planning Quality Family Time Assessment of vision and values Time for exercise and reflection Not Important Unnecessary meetings/phone calls “ping on” for email and voice mail Drop in visitors Excessive web browsing Busy work easily done by staff This is by no means everyone’s list of priorities…they vary by job and responsibility. It is an illustration of how time can be managed more effectively and by proper planning things that often appear in the Urgent/Important column can easily be scheduled into the Important/Not Urgent category. Wishing you a day of time well...

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